Are you an organized person? Do you find beauty and pleasure in the smallest of details? Can you whip a hot mess into shape quicker than a Hotshot crew in the middle of a California forest fire? If you said yes, then you're in luck.  We want a Type A individual with A to spare and a can-do attitude. If you think that person is you, then we'd love to hear from you!

Ruffner Mountain is looking to hire a part-time Office Manager with bookkeeping experience to organize and coordinate administration duties and office procedures while creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.


Desired Skills & Experience

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Finance and/or accounting acumen with a strong grasp of accounting principles
  • Strong bookkeeping and payroll reporting skills, including QuickBooks proficiency
  • Proficiency in MS Office
  • Knowledge of human resources management practices and procedures
  • Ability to stay focused and effective in managing multiple priorities
  • Handle confidential information in a professional and discreet manner
  • Demonstrates ability to work autonomously with minimum direction and strong results-orientation     
  • Communicates clearly, listens carefully, is open and candid
  • Problem Prevention/Solving: Able to proactively identify and solve problems; resourceful

Duties Include:

  • Accounts Receivable - including invoicing, tracking and managing records
  • Accounts Payable - manage vendor records, review and correct any billing discrepancies
  • Manage project-related expense tracking
  • Prepare bi-weekly payroll (with QB payroll software)
  • Track employee time off in accordance with PTO policy, provide quarterly report
  • Prepare federal, state and local reports related to payroll, tax remittance, and tax reporting
  • Reconcile accounts, expenses and provide monthly reports
  • Maintain up-to-date HR files: new hire paperwork, E-verify, employee benefits and compliance
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and insurance)
  • Assist in the on-boarding process of new hires
  • Critically evaluate contracts and invoices from vendors and service providers prior to payment
  • Create or modify detailed spreadsheets and/or reports for presentations and grant applications
  • Gathers, maintains, and organizes financial reports for meetings
  • Liaison with Vendors for facility maintenance and repair
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Ensure filing systems are maintained and current: Board Documents, HR, Insurance, Accounting, Development
  • Analyze and monitor internal processes

 This is an office-based role. It’s unlikely you’ll work outside or outside of normal office hours so it's easy to achieve a work/life balance.  This is a part-time position that plays a crucial role to the non-profit, minimum of 32 hours per week.

Potential Office Hours: Monday - Friday, 8:00am - 3:00pm or Tuesday - Friday, 8:00am - 3:00pm

All interested candidates please submit resumé to:  Deadline for submissions is Friday, July 21, 2017 (Resumés will not be accepted after this time.)  

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